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FAQs for New Hires

I-9

If you are a new hire, have worked previously for the department before 2021, or are rehired under a new position title, your I-9 must be completed in person at one of the University’s I-9 centers. Please follow the instructions below:

  1. Complete Section 1 using the newi9 link.
  2. Please do not enter all zeros (000-00-0000) as your SSN. If you do not yet have an SSN, click the “SSN Applied For” option on the form.
  3. After Section 1 is complete, select one of the on-campus I-9 centers to complete Section 2
I-9 Centers

Morningside/Manhattanville
Studebaker Building, CU Human Resources
615 West 131st Street
Monday – Friday, 9 a.m. – 5 p.m.
Population: All new hires/rehires. No appointment required

Morningside
New Location: 217 Uris Hall
By Appointment Only
Population: Students only (Federal Workstudy, student casuals, student officers)
Note: The Kent Hall location is closed for renovation until the end of 2023

SSN

If you are a student, please follow these instructions:

Once you complete the I-9, you will need to fill out the top portion of the this form and send it to us so that we may create a signed hard copy for you to pick up in the EALAC main offices (713 Uris Hall).

You will then take that form to the Social Security Administration (SSA) office and send us the receipt notice they give to you. 
Further instructions can be found here, if you are a GSAS student, and here, if you are a Teachers College student.
Once your social security card arrives, please provide us with a password-protected copy of it (back and front, make sure you sign the card) and an updated W-4 Form and NYS 2104OR2104.1 Form for further processing.

If you are a faculty member, please visit this link for instructions on obtaining an SSN depending on your current visa status: https://isso.columbia.edu/content/social-security-number-application#!/%23text-18729

Hiring Documents

  • NYS 195.1 (Unless hired as a Teaching Assistant)
  • Nomination Form (attached)
  • Race & Ethnicity Form (attached)
    • This is voluntary, but you need to sign and date the form if you choose not to declare.
  • ** W-4 Form – available here: https://www.irs.gov/pub/irs-pdf/fw4.pdf
    •   The name and address should match on all tax forms
  • ** NYS 2104 or 2104.1 Form
    • Please fill out 2104 form only if you live in New York State. If you do not live in New York State, please fill out form 2104.1 only. If you have questions about state residency status, please refer to page 2 of form 2104.1.  
  • Additional Forms for International Students
  1. Copy of Passport
  2. Copy of visa or PR card
  3. If you are on a visa, please provide your I-94 and I-20 or DS-2019

** Please note that I cannot assist with tax-related questions. For assistance, please submit a ticket to CUIT HR for more assistance: https://columbia.service-now.com/.

TC Students

Please also note, if you are a TC student, I will need you to request the hiring exception letter from Teachers College confirming your eligibility for on-campus employment right away. This can be done through TC Compass. Please request this at your earliest convenience as I am not able to process your hire without this form.